Current Positions

EXECUTIVE ASSISTANT TO THE

CEO & FOUNDER

Position Overview

You’re a detail oriented, organized, and experienced executive assistant with no problem juggling multiple tasks and responsibilities in a fast paced environment. Supporting others is your thing. Satisfaction for you means taking care of the little (and big) things that help leaders lead more effectively.

This position’s primary focus is to partner with Ashley the founder of MoneyHaus and serial entrepreneur to support her within her many endeavours.

 

You’ll be responsible for making sure her team and contractors have a high-touch, intimate and professional experience with her.

The Executive Assistant position might be PERFECT for you if you’re a positive, tech-savvy, and organized self-starter with experience in a similar role.

You’re excited to work with a team that’s making waves in the fintech industry and committed to changing lives and businesses. You also understand that more often than not, it’s the little things that really count (it’s this mentality that helps you excel in a support role).

We’re looking for someone who’s happy to keep up with the fast pace of our growing team. Our ideal candidate knows how to communicate with warmth and grace. Attention to detail and interpersonal skills that ensure discretion and confidentiality are essential.

A commitment to continuously learning, improving, and refining your skills is a part of who you are. As an online business, we do things differently and we need someone who’s adaptable and able to work independently most of the time.

We’re looking for a professional, Executive Assistant who shows up daily with a get-it-done attitude and is always thinking ahead. If you’re the kind of person that thrives being surrounded by a diverse team of exceptional people dedicated to changing the lives of online entrepreneurs all over the world, keep reading…

The Executive Assistant position will be mostly virtual, but you will work with Ashley in person once a week. 

 You must live in the Greater Toronto Area and have your own transportation.

Beginning as a Part-Time position this role will transition into full time over the next year. Although hours are flexible for the ideal candidate, they will be set hours and selected between Monday-Friday during the hours of 8am to 7pm EST. 

One full work day will be in person at our Caledon office.

On occasion we will have projects where you need to assist Ashley in person at a different location within the Greater Toronto area, in that event expenses and per diem will be provided.

 

Duties and Responsibilities

The Executive Assistant is responsible for managing and organizing Ashley’s busy calendar and email inbox.

You must be a strategic thinker with clear, quick, and effective communication skills.

Your responsibilities will include…

Managing Ashley’s Google calendar, appointments, travel, and some personal commitments.

Managing Ashley’s inbox and providing a high-level of responsiveness and problem-solving skills aligned with a warm and professional attitude.

Being Ashley’s handler — you’ll be in charge of helping Ashley keep her time and schedule in order on her behalf.

Example duties include:

  • Aid Ashley in preparing for meetings

  • Aid Ashley with day-to-day tasks within her role in each of her businesses

  • Assist in planning photo/video shoots and be on-site when required

  • Ensuring Ashley hits her deadlines

  • Always making sure Ashley is in the right place, at the right time

  • Assisting with in office tasks such as booking travel and hotels, mail, parcels, labels, data entry & overall office flow

  • Assisting with personal tasks such as ordering groceries, setting up personal appointments

  • Helping to set up meetings using Zoom.

  • Writing, proofreading, and the ability to capture Ashley’s ideas and turn them into written text (emails, team communications, etc.)

  • Helping to manage files, documents, and photos in both Dropbox and Google Drive while maintaining a Marie Kondo like organizational structure.


 

The ideal candidate possesses the following strengths and skills:

  • Experience in reception, office administration or sales

  • A strong ability to manage multiple responsibilities daily. Set up calendar appointments, send out correspondence, track delayed payments, manage group settings, book travel…all in a day’s work!

  • You’re a thinker and a doer. You don’t need to be told what to do — you’re innovative, resourceful, and able to anticipate what needs to get done.

  • You must be a self-starter with the ability to be productive from your home office. 

  • A positive, high-energy attitude and get it done mindset that searches for solutions instead of focusing on struggles are essential. You think about your work in terms of outcomes and results, not hours worked.

  • Highly organized and able to anticipate calendar needs well beyond this week.

  • An interest in engaging with the team and contractors while communicating on Ashley’s behalf and doing so with grace.

  • A high level of professionalism and emotional maturity (we don't do drama here).

  • Detail is your middle name. You have high standards and mediocre is not a word in your vocabulary.

  • You’re invested in becoming the best you can be and excited to work with a fun lovin’ team who’s happy to help you get there!

  • Be in possession of a working computer and have a stable internet connection. Once the 1 month probationary period is over a laptop computer will be provided.

  • Incredibly technically competent and current. You must understand how to manage the following systems:

    • Working knowledge of Google Calendar + G Suite

    • Working knowledge of Zoom meeting

    • Working knowledge of Mac products

    • Social Media: Linkedin, Pinterest, Instagram

  • Excellent writing and verbal communication skills — you have a knack for putting ideas into words and ensuring everyone is on the same page.  

 

Application Instructions:

If you’d like to be considered for this role please submit the following via email to careers@moneyhaus.ca :

  1. Cover letter and PDF of your resume.

  2. Answer the following questions:

    1. Ashley is looking for a “Handler” – what does that mean to you and why are you the perfect Handler?

    2. We are looking for someone who is versatile and who can support Ashley in each of her businesses and who wants to stay and grow within the company - Why do you think this is you?

 

Although we permit “side gigs” / work outside this role, it must not compete or overlap with the work we do, or interfere with your role and responsibilities within the team. Any consulting, coaching or side gigs related to marketing, business building or entrepreneurship are not permitted. This allows us to project a united front, show that we are in this together as one business, and have the greatest possible impact.

If you’re an experienced executive assistant, a total people person, and you love working with a team that’s making a difference in the world, this might just be the opportunity you’ve been looking for.

If you want to step into a role with a great opportunity, enjoy knowing all the details and have an entrepreneurial spirit, this just might be the role for you!

Want to learn a little bit more about us? Keep reading!

What We Do:

We help Canadian business owners purchase homes, refinance their mortgages and get funding for their businesses. We also help Canadian homeowners tap into the equity in their home. At our core we are a mortgage brokerage, but our newest department of business funding has proven to be one of our greatest strengths. We love helping people find  the money they need to start or grow their business.

 

The Benefits:

  • Competitive compensation, bonus potential and flexible-time-off, along with ample company paid holidays

  • Never working on your birthday again! Hit the beach or the spa, we don’t care what you do, just don’t come to work!

  • Flexible work schedule

Contact

326 Adelaide St. West

Suite #600

Toronto, ON M5V 1R3

416.827.7857

Company
Community
Legal

Disclaimer

Privacy Policy

  • Facebook
  • Twitter
  • YouTube

Blog

About Us

Connect with our Founder

Press Centre

black MoneyHaus Logo with motto.png